hopify Inventory Audit: How to Count and Reconcile Stock

Inventory discrepancies cost money. Here's how to audit your Shopify inventory and fix mismatches.

Signs You Need an Audit

• Customers ordering out-of-stock items
• Physical counts don't match Shopify numbers
• Unexplained inventory shrinkage
• After receiving a large shipment

Step-by-Step Audit Process

1. Freeze inventory changes during count
2. Count by location (shelf by shelf)
3. Use barcode scanning for accuracy
4. Compare physical count to Shopify records
5. Investigate discrepancies
6. Adjust inventory in Shopify
7. Document causes and prevent recurrence

Preventing Future Discrepancies

• Use POs for every incoming shipment
• Receive inventory against POs (not standalone)
• Conduct weekly cycle counts on A-items
• Track shrinkage by location

PODesk tracks receiving against POs to prevent discrepancies.