Why Manual POs Break Down
Most Shopify merchants start with Google Sheets or Excel for purchase orders. It works — until it doesn't. Here's what happens:
- You spend 20–45 minutes per PO manually typing product names, SKU codes, and prices
- Copy-paste errors lead to wrong quantities and incorrect pricing
- There's no central record of what was ordered and when
- You can't track delivery status or receiving progress
- As your product catalog grows, the spreadsheet becomes unmanageable
PODesk eliminates all of this with a purpose-built purchase order system that lives inside your Shopify admin.
How 1-Click PO Creation Works
- Select a supplier from your vendor directory
- Add products — PODesk pulls variants, SKU codes, and current costs from your Shopify catalog automatically
- Adjust quantities — set the order amount for each item
- Add terms — payment terms, delivery notes, shipping instructions
- Generate the PO — saved with a unique PO number, ready for PDF export
Total time: under 30 seconds.
Branded PDF Export
Every PO generates a clean, professional PDF with:
- Your store logo and branding
- Line items with SKU codes, quantities, unit prices, and totals
- Payment terms and delivery instructions
- Supplier information and shipping address
- PO number and date for easy tracking
Download the PDF, print it, or email it directly to your supplier from within PODesk.
Track PO Status
Every purchase order moves through a clear status pipeline:
- Draft — PO created but not yet sent
- Sent — PO dispatched to supplier
- In Transit — Supplier has shipped the order
- Partially Received — Some items received, others pending
- Received — All items checked in, inventory updated